Features and Specifications of emSigner
emSigner comes with the following awesome features
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Workflow Creation
Admin creates resuable document signing & approval workflow templates as required by the enterprise.
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Re-usable Templates
For faster signing choose from ready-to-use templates of various functions such as HR, Finance, Legal etc.
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Document Co-Signing
Setup approval processes with multiple signatories per document with the same signatory being added multiple times
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Document Store
In-built secure document storage facility with proper categorization and document numbering for easy and quick retrieval
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Assisted template creation
We can create ready-to-use document workflow templates which fits your business process
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Validate Document
Validation of digital signatures (PDF/XML/PKCS#7) and timestamp applied on the documents
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Time stamping Services
Time stamping of documents with a licensed Time Stamping Authority to eradicate backdating of signed document
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White labelling
Customize signer page with your company’s logo to reinforce your brand throughout your customer journey of document signing
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Secure and Trustworthy
The platform is based on universally accepted PKI technology which ensures confidentiality, authentication & non-repudiation of signed data
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API for Document Uploading
This API/ (web service) helps user to automatically upload multiple files to emSigner.com document store without any manual intervention
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Dashboard
Dashboard with controlled access rights to document templates. Shows count of all pending, declined, recalled and deleted documents
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Phone/Email Support
Post-sales support would be provided via email or phone
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Faster ROI
Reduce operational costs on printing, scanning, faxing & shipping
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Video KYC Integration
Instantly verify customer’s identity with fully compliant video KYC functionality.
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Manage Workflows
Admin defines order of signing, map/remove users or signatories to your custom document signing and approval lifecycle workflows.
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eSignatures
Customers can use eSignatures along with Digital Signatures on emSigner. Customers in India can also use eMudhra's eSign to comply with local laws
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Online Signing
Send, track and sign on the go; Anywhere, Anytime!
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Dual Mode of Signing
Platform is enabled with both digital signature based signing and eSign capabilities.
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Audit History
Comprehensive audit trails for demonstrating legal compliance
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Add from Cloud
Import your files from multiple cloud and file storage services such as Dropbox, Google Drive and Box cloud storage into emSigner
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eVault Services
Provides eVault services where sensitive documents can be encrypted and stored. Encrypted documents can also be decypted using eVaut services.
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Alerts and Reminder
Sends automatic alert/s and reminder via email/s or SMS for document pending for signatures
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Comments
Users in workflow can enter and reply to comments among each other on specific documents. Comments are logged and saved for audit trails
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Customization
emSigner solution can be customized and offered to suit your business process requirements (for enterprise licences only)
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API Integration
Integrate powerful document signing capability into your company’s existing system and workflows
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Cloud or On-premise
Quickly deploy on-premises or on a public or private cloud
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OCR: (Optical Character Recognition)
Quickly convert and search for documents or content within documents from images of- typed, handwritten or printed text.
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Robotic Process Automation
Reduce manual efforts and errors by automating rule-based repetitive processes.
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Template Access
Admins create user groups, document workflow templates, map users to templates (of HR, Finance etc.) and provide access rights for templates
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Company Stamp
Customers can affix the company stamp as part of their signature profile wherever required to facilitate secure and locally acceptable document formats
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Offline Signing
Sign single/bulk documents without uploading. Leaves no traces on any server
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Bulk Signing
Send bulk documents for signing using a single workflow with a click of a button
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Document Preview
Track real-time status of signature progress (such as Signed/Pending/Completed/Declined etc.) happening on documents initiated for signing
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User Management
Create and manage emSigner user accounts and monitor user activity through Audit logs
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Form16 Signing (India only)
Now merge partA & partB documents, digitally sign, password protect and email your Form 16s on the go.
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Share Document
Share document with anyone with/without attached supporting documents by configuring access rights for each user to hide/show attachments
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Configurable Signature
Configuration of signature appearance is made easy. Just drag and drop to place it wherever you like (on first/last/all/specific pages) on the document
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Watermarking
Adding watermark to the documents adds an air of professionalism and can also prevent against other parties passing off your work as their own
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Global Platform
Platform is PKI neutral and works with X.509 certificate issued by any CA globally for digital signing
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File Picker
Windows service atuomatically picks & uploads all the files (ERP/CRM etc) from locally designated folders to emSigner’s document store without any manual intervention
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Artificial Intelligence
Build AI-based transaction pipelines using Apache Spark-based machine learning algorithms.
Key Differentiators
Each emSigner account comes with the following unique features
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Workflow Creation
Admin creates resuable document signing & approval workflow templates as required by the enterprise.
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Validation Services
Facility to validate digital signatures (PDF/XML/PKCS#7) as well as the time stamp embedded on the document
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Licensed Certifying Authority
Document signed using digital signatures/eSign are legally valid under the Information Technology Act 2000
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Online and Offline Signing
The only service provider that provides both online as well as offline signing of PDF documents in a single platform
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Time Stamping Services
Provides document embedded time stamping from an authorized Time Stamping Authority
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eVault Services
Provides eVault services where in sensitive documents can be encrypted and stored along with decryption facility
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Document Store
A complete cloud based document management system along with workflow engine to make it 100% paperless office